Executive Council Meeting (Teleconference) - Thursday 16th August 2007

Draft Minutes

Start: 3:00 pm (UTC+10)

Present:

Apologies:

Agenda:

  1. Agenda bashing
  2. Minutes from last meeting
  3. Financial report for July 2007
  4. APNIC fee structure review - Update
  5. New ballot paper for APNIC 24
  6. AOB

  1. Agenda bashing

    • The following topics were added to the agenda:
      • Notes from the Singapore meeting
      • ASO AC Elections

  2. Minutes from last meeting

    • The minutes from the meeting on 19 July 2007 were approved.

    Action ec-07-025: Secretariat to publish minutes from 19 July 2007.

  3. Financial report for July 2007

    • Discussion highlighted current volatility in the currency markets.
    • As of the end of July, APNIC had 1,488 members in 51 economies; after 29 new members and 14 closures in July
    • The EC approved the financial report.

  4. APNIC fee structure review - Update

    • The documents regarding the fee structure issue are posted on the EC Wiki, including KPMG letter to the EC, brief proposal to membership and announcement.
    • There will be a meeting of the Fees WG on Wed afternoon at APNIC 24, and another session on Friday at the APNIC members meeting, where the fees proposal will be voted on by the membership.
    • EC members to send comments to the Chair by next Wed, 22 August on the draft KPMG letter to the EC.
    • The KPMG letter will be linked to the voting announcement
    • It was noted that the EC Chair will write an endorsement letter for KPMG proposal.

    Action ec-07-026: EC Chair to write an endorsement letter for KPMG proposal

  5. New ballot paper for APNIC 24

    • At APNIC 24 we will use a new ballot paper to make the vote count more efficient. A different ballot paper for each tier of membership. For members who wish to split their vote, they will be able to trade in their ballot paper for a set of single-vote papers equal to their total voting entitlement.
    • Online voting needs to conclude 48 hours before the member meeting which means that it will finish on Wednesday morning before the fee session scheduled for Wednesday.
    • The quorum of the APNIC member meeting is 20 members. A question arising at a meeting is determined by a majority of votes cast.

  6. AOB

    • Notes from Singapore Meeting
      • Note: Chair will seek approval from EC on the mailing list re Singapore Meeting (9July 2007) Minutes.

      Action ec-07-027: EC Chair will seek consensus among the EC members on the mailing list re Singapore Meeting notes.

    • AC election
      • There will be no AC election at APNIC 24.
      • There will be discussion about the AC terms at APNIC 24 Policy SIG, allowing AC terms to be defined prior to APNIC 25.
      • Current term to be extended by 3 months to allow for an election be held at APNIC 25

      Action ec-07-028: EC Chair to notify Kenny Huang of his term to be extended for 3 months (until 31 March 2008).

  7. Next meeting

    • 4 September 2007 in New Delhi

Meeting closed 4:35 pm (UTC+10)

Action items