Friday 21 April 2006 - Teleconference

Minutes

Start: 11:00 am (UTC+10)

Present:

Apologies:

Agenda:

  1. Agenda bashing
  2. Minutes from last meeting (17 March 2006)
  3. Financial report for March 2006
  4. ICANN/NRO status
  5. IGF update
  6. AOB
  7. Next meeting

  1. Agenda bashing

    2. The following topics are also to be discussed:

    • Membership agreement

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  2. Minutes from last meeting (17 March 2006)

    • The minutes from the meeting on 17 March were discussed and approved.
    • In relation to action ec-06-004, some have suggested that if ITU participants wish to become more involved in addressing, they should attend RIR meetings, which are the proper forum for such issues. There was a general discussion of the Korean proposal to SG2 which has lead to this topic, and of the ongoing ITU discussions.
    • There was a discussion of action ec-06-007, regarding the US DoC call for input about the IANA contract. It was noted that as there is no agreement for action among the RIR Boards, then there is no need to keep this action item open. It may be revisited in future. There was a general discussion of the attitude of the IETF and IAB to the US DoC's position on the status of IANA.

      Action ec-06-008: Secretariat to publish minutes from 17 March 2006.

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  3. Financial report for March 2006

    • The report for the first quarter of 2006 has been circulated. The report shows that expenses are below budget, and that there was an operating surplus during the reporting period.
    • The majority of the surplus shown in the report is mostly due to unrealised foreign exchange rate gain. The current exchange rate is 0.73, which is below the average rate used in the budget.
    • There are many meeting expenses shown in the March budget. Most, but not all expenses for APRICOT 2006 have been reported now.
    • By end of March there were 1,195 members in 48 economies. The membership figures are currently below the year-to-date budget expectations.
    • The average interest rate on US dollar accounts is 4.5 percent. The average on AU dollar accounts is 5.2 percent.
    • It was noted that APNIC does have a reactivation fee for closed memberships that are re-opened, and this fee has been applied in a number of cases to date.

      Action ec-06-006: Secretariat to publish minutes from 27 February 2006.

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  4. ICANN/NRO status

    • The RIPE NCC Board has raised some questions about the NRO incorporation issue.
    • It was suggested that it is important to finalise the incorporation of the NRO for the sake of further discussions of the ICANN contract and for discussions with the US DoC.
    • There was discussion of the EC sending a message to the other RIR boards urging action on the NRO incorporation.

      Action ec-06-009: Secretariat to draft a message for the EC to send to other RIR boards regarding NRO incorporation.

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  5. IGF update

    • Paul Wilson has been nominated for the Multistakeholder Advisory Group for the IGF.
    • There have been comments from within the IGF processes that it would be preferable for an RIR representative to be part of that group. It was noted that the selection process for the group may be similar to that used for the WGIG. Among other factors, the selection process for the MAG would take account of geographic diversity.
    • It was suggested that many people may be turning their attention away from the IGF to the next ITU Plenipotentiary and the appointment of a new ITU Secretary General.
    • However, it was stressed that APNIC must continue to support the multistakeholder principles behind the IGF.

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  6. AOB

    7. Requested special case amendment to Membership Agreement

    • A prospective member has requested an amendment to the Standard Membership Agreement. Normally, such a request would be simply refused in the interests of consistency and neutrality. However, in this case, the applicant is a statutory body which is legally barred from signing a contract with an indemnity clause of the type found in section 3.3 of the APNIC Standard Membership contract.
    • The Secretariat has received legal advice on a possible amendment that would satisfy the needs of the applicant while still providing sufficient protection for APNIC.
    • The EC was asked to consider adopting a "special case" approach where it could authorise ad hoc amendments only in cases where prospective members would face a legal barrier to entry.
    • The EC approved this amendment as a special case and approved the Secretariat to apply this precedent to other organisations in the same position. Requests for amendments in other circumstances would still need to be referred to the EC.

    Additional actions from APNIC 21

    • There was a discussion of the Secretariat continuing to monitor the security situation in Bali. It was noted that there will be a site visit later in 2006.
    • It was also noted that there has been a mailing list established to discuss the fee structure reforms. It was suggested that this list may need to be announced more effectively.

      Action ec-06-010: Secretariat to announce the fee structure mailing list.

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  7. Next meeting

    • To be announced.

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Meeting closed 12:15 pm (UTC+10)

Open action items

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